Less paperwork.
More playtime.
CareCloud brings registration, attendance, parent communication and tuition billing together in one simple, secure platform, built for daycares.
Works on any phone, tablet or computer. Nothing to install.
Running a daycare is a full-time job. Your software shouldn’t add to it.
Paper registration packets, updates scattered across texts and emails, attendance in a spreadsheet, tuition chased by hand. CareCloud replaces all of it with one platform in three connected parts.
Daycare panel
Everything your team needs: children, attendance, daily activities, reports and billing.
Parent panel
A private space for every family, on any phone or computer.
NFC check-in
Parents tap a keychain at the door, and the right people are notified instantly.
From online form to enrolled child
Families register online
Put one link on your website. Parents fill in the complete registration form, with photos, from any device.
Everyone signs by text
Every parent and authorized pickup contact gets a private link by SMS to confirm, so you know each one has agreed.
You approve in one click
See the full form and every signature. Approve, and the family’s login is created automatically. Your capacity limit is always respected.
Every child stays organized: who is present now, allergy and custody alerts, printable registration forms on Letter paper, and child ID cards.
Tap in. Tap out. Everyone knows.
- 1
Tap
A parent taps their NFC keychain or card on the reader at your door.
- 2
Check
CareCloud confirms that person is still authorized for that child. Removed contacts are refused.
- 3
Notify
The family gets an SMS and a Telegram message with the time and who dropped off or picked up.
A complete attendance log
Every drop-off and pick-up with who and when. Staff can add a late entry or fix a mistake, and you choose whether parents see the history.
Who can pick up? Know instantly.
Photos and tap-to-call numbers of every authorized person, right from the children list.
Readers you can trust
Each reader and tag carries its own secret key, so a copied serial number gets nobody in.
Share the day. Keep families close.
Each family gets a private parent panel that works on any phone. They see only their own child.
Daily activities
Post the day’s activities with photos and meals. Publish to the parent panel, or straight to your Telegram group.
Private child reports
A personal note for each child, visible only to that family. Parents can reply, and you can answer.
Media consent by SMS
Parents sign the photo and video consent from their phone with a code sent by text. See who signed, and print it anytime.
Tuition on autopilot
Automatic invoices
Set each child’s fee once and CareCloud issues every invoice on time.
- Weekly
- Bi-weekly
- Monthly
- Quarterly
- Semi-annual
- Annual
Track every payment
Record e-transfers, cash or cheques, see what is open or overdue, and follow up with families.
Professional invoices
Clean invoices with your logo, ready to print or save as PDF, and visible to families in their parent panel.
See CareCloud in action
Inside the daycare panel
Screens show a fictional demo daycare.
And the everyday details
- Meal planner
- Breakfast to dinner, attached to daily activities.
- Printable forms
- Registration forms and child ID cards.
- Your colours
- Pick a theme for your panels and registration page.
- Built-in shop
- Order NFC keychains, cards and readers.
- Support tickets
- Reach our team from inside your panel.
- SMS & Telegram
- Automatic notifications families actually read.
Privacy and security, by design
- Each daycare has its own private admin link and login.
- Families only ever see their own child.
- Readers and tags are secured with unguessable codes.
- Changing a password signs out every other session.
- Repeated wrong logins are blocked automatically.
Up and running in days, not months
- 1
Book a demo
We walk you through CareCloud and answer your questions.
- 2
Set up your daycare
Your logo, colours, capacity, tuition settings and staff login.
- 3
Share your registration link
Add it to your website and send it to current families.
- 4
Install the reader
Mount the check-in reader and hand out NFC keychains.
Contact us
Book a free demo, ask about pricing, or tell us how your daycare works today. We’ll reply by email or phone.